Here’s a question I get asked all the time:

“I don’t know you how do it, Alicia…with two little ones to care for and so few hours in the day to actually focus on your work. Somehow you manage to write your weekly ezine, hold a bunch of teleseminars each month, run your group and private coaching programs, AND be creating and promoting new offers and new products all the time. I’m so impressed and inspired by you, but more than that, I want to know how you do it all!?”

To be honest, sometimes I wonder myself! Something I often say to other, especially new, mothers is, “despite what everyone tells you to do, do whatever works for YOU.” In a way, that’s how I started running my business after I had my daughter. I just did whatever worked. I still do.

When she got a bit older, it was easier to manage both being a fulltime mother along with running a successful business. Then enter baby #2 and it was back to square one. It’s not easy but it is possible. And here’s what’s really interesting (mompreneurs, take note): I started making about $3k more each month since having my son – and I’m working LESS.

A client once pointed out to me that it seems the biggest growths in my business have been when I’ve been having babies – and she’s right!

Over time, I’ve figured out how to get the most important things done while still being able to focus the majority of my time on my family (after all, that’s one of the reasons why I went into business for myself in the first place).

Here are just a few of them:

1. Setting my work hours

My typical work day looks like this: I get organized the night before for the next day. This jump-starts my day and makes sure that when I do get those tiny pockets of time to get something done, I know exactly what to do. This makes me feel like I’m accomplishing stuff in-between drop-off and pick-up from school, making crafts, playing trains, making dinner, etc.

When I started my business, I didn’t get any real work done until naptime. I worked for about a total of an hour or so while the kids napped, five days a week. Then I put in some more time after they went to bed at night, whether I was leading a teleseminar or catching up on emails. My biggest block of focused time, usually reserved for writing and product creation, was on Saturdays, when I worked approximately 4 hours.

During a perfect week, that gave me about 12 hours of time dedicated to business. However, there’s never a perfect week (one or the other doesn’t nap, I have some pressing non-business-related task that I can only take care of when they’re sleeping, one of them is sick, etc.), so my best guess is that this gives me about 8-10 productive hours to work on my business each week.

Now that the kids are both in school, my dedicated work time is a couple of hours in the morning until I pick my son up at noon, a little at naptime, and sometimes in the evening (again if I’m hosting a teleseminar) or on a Saturday, if I have a launch going on.

So, although my hours have shifted, the amount of hours is still relatively the same – about 15 hours a week.

So how do I decide what to focus on that will move my business forward the fastest in that limited amount of time each week? I use what I call a Priority Card…

2. Using a Priority Card

A Priority Card will help you organize all your tasks in a way that will SHOW you every day what you should focus on. There are a lot of details that will threaten to take your mind off your priorities (this is where a virtual assistant can be of immense value), but those details are not necessarily what will move you forward in your business. To do that, you need to consistently focus on completing the projects that will move your business ahead big-time.

You can create a system for helping you focus on your priorities in a number of ways, but I’m going to give you mine. Like I said, I only work about 15 hours a week on my business, so adjust your own plan accordingly.

At the beginning of each week, I choose 3 to 5 projects with looming deadlines (self-imposed as they may be) from my master task list (which really is so massive that I write it on a 8.5 x 14 legal pad). For example, at the moment, I am working on my annual Online Business Breakthrough Workshop.

On a colored index card, I write down those projects and prop the card in a standing clip holder, right in front of my computer screen. When I start to feel that sense of overwhelm, or when I find myself getting distracted by new ideas or other tasks (all of which seem important), I remind myself to look at my Priority Card and focus only on what’s written there.

Once I started using my Priority Card, my own business growth leaped forward ten times faster than when I was doing a little of this and a little of that, working on a dozen things, but taking much too long to actually complete just one project.

3. Ignoring the phone

I’m serious when I say that I ignore the phone. Some of my clients get heart palpitations when I tell them that I NEVER jump when the phone rings and suggest they do the same. I don’t even have the ringer turned on on the business line. Does this mean I miss some important calls? Probably. But my virtual assistant checks my messages in a timely manner, takes care of what she can, and forwards the rest to me. I then email or call people back at a more convenient time for me.

4. Quick consults

When a prospective client wanted to speak with me about ‘just a few questions’, I used to gladly schedule a time to talk. But instead of a few questions, I’d be on the phone for at least a half hour, basically giving a free coaching/consulting session, and being frustrated with myself for not valuing my time more.

And up until a few years ago, when a potential client or customer requested to talk with me further about working with me or about one of my products, they could schedule a time to talk for a much smaller fee than my usual hourly rate, and if they decided to go forward with working with me, they could apply the fee they paid towards the program or product they were interested in. This was fair and valued both our time and investment in the process.

Now, however, prospects can talk with my virtual assistant should they need more information about any of my programs or products. If someone is interested in working with me one-on-one, they need to apply for a private coaching spot and if I feel it’s a good fit, we set up an interview to discuss moving forward.

BONUS: Make and use lists

I’d be lost without my lists! I’d never remember to do anything if I didn’t write it down. I keep a bunch of reporter’s notebooks around the house and anytime I think of something I need to do, I write it down in whatever room I’m in – whether it’s business or personal. Then I periodically gather the lists and separate them into three main lists; personal, business, and other (which includes the “someday I’d like to…” stuff; things that aren’t a priority but that I want to remember to do at some point), and check things off in priority order from there.

If you start applying some of these steps now, I guarantee the number of productive hours you spend on your business will increase. And you’ll also feel less overwhelmed and lessed stressed about trying to get it all done!

I’d love to know which one of these resonates the most with you – share with me below…

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People ask me all the time how I’ve managed to create a 6-figure+ business while only working about 15 hours a week. First, I had to build a solid foundation and set up systems that would support the business as it grew, systems that were either automated or delegated or easily repeatable.

Once I had the foundation and the beginning systems in place, I was constantly looking for ways to leverage my time and talent, and I still do. I could write a book on the many ways we do this in my business (and maybe I will someday) but in this 4-part series, I’m going to share with you some of the most effective ones that you can apply to your business today.

1. Use Google Alerts

Part of using leverage in your business to by being aware of what’s going on out there that has to do with you. Lucky us, we have Google to keep us informed.

Simply set up a Google Alert for your name and the name of your business. You can also set up alerts for specific keywords in your business and for your colleagues. And you should set up alerts for your clients as well. You want to know what your clients are doing. If you see them doing something great you can say, “Yay.” You can also say, “You might want to try something else.”

Letting Google keep you informed of what’s going on in your online world is a great way to leverage your time.

2. Leverage your content

I teach a whole 12-part content leverage system, but you want to at least be leveraging any piece of content you write for your ezine or your blog.

So, if you’re writing an article for your ezine, make sure it goes on your blog. If you’re writing a blog post make sure at least part of it goes in your e-zine. People will read your content in different ways. They’ll read it in your e-zine in their inbox, or on your blog site – or via an RSS feed from your blog to your inbox.

Those are just two ways. Other ways are to turn that content into a podcast, a video, and social media posts, and promote them via those media.

3. Create an email campaign from your sales page

When you’ve created the sales page for your offer, you’ll need to create an e-mail campaign to promote it and your offer.

You’ve done the hard part of writing the sales page itself, even if it’s a short sales page. To leverage that hard work, take pieces of that sales page and repurpose them into your email campaign.

I know we sometimes think we have to do everything fresh and new from scratch. You do not have to do that. Take pieces from what you’ve already written and plug that into your e- mail promotions. Take something from the top. Take a piece of your story. Take the benefit bullets. Tweak them a bit and put them into your emails.

4. Do your ezine differently

If you’re writing an ezine and it’s in HTML and you find that it feels heavy, you’re not getting it done, it takes too much effort, it feels too complicated or you don’t have someone helping you do it then change to text.

Make it easy for yourself. If you struggle with HTML then creating an e-zine that way only translates into lost time and wasted energy.

If you need to do text until you’re ready to hire someone to help you do something prettier then just do text. I promise it won’t hurt you.

Also, if the ezine is just too long, you can make them short.
You don’t need to have seven moving parts. It’s more important that you’re consistent with sending it out on a weekly or twice a month. You can send them once a month if that’s correct for your market. That is more important than having them long.

Do text. Keep it short. Be more consistent about sending it out.

5. Repeat what works

I talk about this a lot. Sometimes it seems obvious. People often don’t do this. We’re too close to it. We can’t see it. That’s why you need other eyes. We get excited about new ideas and keeping things fresh. There’s nothing wrong with that. But don’t forget to review what you’ve done before that worked really well and repeat it.

(Watch for Part 3 in this series next week…)

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Ever have someone copy your idea, your sales page, your emails, or anything else you’ve created in your business?

Yeah, it’s not a good feeling.

Yeah, yeah – I know that ‘imitation is the sincerest form of flattery’ and that we’re all of ‘one mind’ and all that, but really? There is a line that no one should cross.

I’ve dealt with this on numerous occasions in my own business (frankly dealing with it now with someone who certainly doesn’t need to copy me – who has an extremely successful business already so I know that it’s about something else entirely) and while sometimes it is easier and ok to just let it go, other times it’s not.

So what do you do when you feel compelled to do something about it?

Here are 4 ways of dealing with copycats:

1. Vent

First, get on the line with a business best friend and have a good vent about it. You need to get it out of your system before you can approach the copycat from a place where you’re more likely to have the situation resolved.

2. Call them on it personally

I like to contact people personally first, and give them a chance to make things right. I don’t have my assistant do this – I reach out myself usually via email, with a gracious note that I’ve noticed something they are doing is very similar to mine and I wanted to point that out – that I wouldn’t want their people thinking they’re copying me.

In one case, the person in question immediately responded with a gracious note back, offering that she was ‘modeling’ me and others and told me she would make changes to the page in question and send it to me for approval. She did and I was satisfied with the changes she made and all was well.

If it doesn’t go that way then…

3. Call them on it officially

Get your attorney involved and send them a ‘cease and desist’ letter. That will usually do the trick.

4. Move on

Once you’ve handled it either personally or officially, move on. Don’t hold a grudge against the person, just let it go. It’s not worth any more of your energy or emotion and recognize that the reason behind the copying has nothing to do with you. And then use the situation to be even more creative in your own endeavors going forward.

I’d love to know your thoughts on copycats – share with me below…

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Falling into fear and doubt as you build your business is normal, but there are many things you can do to catch yourself before you fall into what I call the Well of Despair. The Well of Despair is that cold, dark, spinning place filled with fear and doubt like…

“Can I really do this?”
“If this really going to work?”
“I’m putting in so much effort and it feels like I’m not getting anything in return.”
“I’m uncomfortable talking about my business because
I’m not where others think I should be and I feel like a failure.”

First, take heart. We’ve all been there, and back again. And while there are many things you can do to climb out of the Well of Despair or keep from falling into it in the first place, one of the most effective is to simply manage your own expectations about your rate of success. I’m defining success in this case as ‘consistent cash flow’ so here’s a time-tested (over 10 years) timeline to cash flow for your online business.

Knowing this timeline will allow you to manage your expectations, relieving fear and doubt that you’re doing things wrong or that you’re not doing enough. It also allows you to plan ahead so you can move faster through each of the phases OR pace yourself as best fits your lifestyle. The timeline also tells you what to focus on now or what to focus on next.

If you’re implementing the relationship model of building your business, it’s important to be prepared for the time it takes to build your business (this is not a get-rich-quick model, but a potentially highly profitable one with sustainability) and to set realistic expectations of when you’ll start to see a profit from your offerings.

Phase 1: Market and Message

You’ll move through Phase 1 typically within the first 3 months in your building your business. This is when you’re focusing on the problems you solve for your market. This includes discovering and defining the biggest challenges your market struggles with, and researching and/or creating the solutions.

Phase 2: Building Your List

Once you’re clear on who your market is and what solutions you offer to them, you’ll move into Phase 2, which is all about building your list. Currently, we’re striving to attract 500-1500 people to our email list by offering them a free sample of what we do. We start this process right after Phase 1 and focus on building the list as part of our on-going marketing efforts.

Phase 3. Making Offers

This is when you start focusing on how to generate an income with your multiple streams. This is typically done from month 7 onward.

This timeline will give you a sense of how long it can take to get to consistent (or even any) cash flow in your business, as well as stave off any frustration and overwhelm you may feel as you get your online business off the ground or continue to build it. Remember, it takes twice as much fuel for a jet to take off as it does to cruise at altitude. It’s the same in your business. You’re putting in more effort in the beginning but you’ll be cruising later.

Of course this is just a typical timeline. You can always move through it faster or slower, depending on your time and efforts.

I go into this Timeline in a lot more detail with my private clients as well as in our L.E.A.P.™ programs, so if you’d like to learn more, go here.

Where are you in the timeline and what’s your next step? I’d love to know so feel free to leave share your thoughts below…

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You may be too busy during the holiday season to notice if your business is slowing down a bit, but in case you’re not, there are several things you can do to use this time to your advantage as you head into the new year.

1. Review your website

Take some time to review your website and make any necessary updates by removing old information and freshening up the rest of your copy. If you have a photo of yourself on your site, consider putting up a new one if your current one is out of date. And here’s a tip for getting more people to sign up for your Free Taste: put a squeeze page in front of your existing site that asks for just name and email address before they enter the rest of your site.

2. Update your Free Taste

Review your free offering and decide if it could use some updating as well. I’m updating mine again now so it will reflect my more finely tuned message and market. If it’s been more than a year since you’re breathed new life into your free taste, my coach’s request is that you do so now.

3. Have a Holiday Sale

If you want to create some cash, consider holding a sale on one, some or all of your products. Everyone’s looking for a break at the holidays, and there most likely are people on your list who have thought about buying one or more of your products or investing in your services, and a discount might just push them to finally doing so.

4. Clean out the clutter

One of the “powers of the Universe” principles I believe in is making space for things to come into my life. So every few months, I get a huge urge to purge (I’m in it now, actually). I go through my desk, filing cabinets, and bookshelves and either toss, give away or organize it. I also make new file folders for the clients yet to come… and it’s always fun to watch them fill up over the next few months.

5. Plan your first offering for the new year and start promoting it now

Decide what your first offering for the new year is going to be and start promoting it in your ezine, social media, or discussion lists (when appropriate), and through your other marketing channels. Having something already set up to look forward to will help keep you motivated after the hub-bub of the holidays.

And one more thing – don’t forget to enjoy yourself. As entrepreneurs, sometimes we find it hard to take a break, but do yourself, your loved ones, and your business a favor by taking some time away from your work and truly focusing on the people you love and the blessings in your life.

How are you making space and opening the flow for the new year? Please share your thoughts on my blog below…

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